When you start a new business, you just cannot overlook the importance of ensuring reliable phone access. Even when you will be handling most of your work through networked computers, you just cannot do without office phones. While can find many types of phones for day-to-day communications, you may enjoy a number of benefits when opting for voice over Internet Protocol (VoIP). This technology lets you make calls with the help of your broadband Internet rather than your analog phone system. The system works by converting sound into digital voice communication. Here are some of the reasons why you may want to take advantage of VoIP phone systems.
- It is easy to install and maintain these phone systems. You do not require serious knowledge of electronics to be able to install IP phones. There is no need to call in a person to run phone wiring through your office. You can make use of hosted VoIP software to make it even easier and inexpensive to use and add new users to your contact list. Thanks to a convenient web portal, it is extremely easy to add, move, or update your system’s configuration. Other than IP phones, there is no other hardware required to run your VoIP phone systems.
- It offers flexibility of use. It means that even when you have installed a VoIP system, you can still use a VoIP telephone adapter with your conventional phone. You can also take advantage of VoIP converters that look like a USB stick and fit into your computer. These converter or adapter get signals from your analog phone, convert it to digital data, and then route it over the Internet. You just need to ensure that your computer is turned on to make use of this service.
- It is easy to scale up or down your VoIP system. With traditional phone systems, it is important to determine how many phones you will require throughout the year. You will be end up paying more for phones you no longer use. This does not happen with VoIP phone systems because it is possible to add a line when you hire a new employee and you can easily remove it when that new employee leaves.
- It offers a number of call features. Something that makes VoIP phones a lot more impressive is the fact that the come with a range of call features. You can take advantage of features like call transfer, call hold, conference calling, call hunt, find me, or even auto-attendant phone menus. In fact, these phones now also support virtual faxing. You do not need paper or toner to send or receive faxes – it can all be done using your email account and an IP phone system.
These are some of many benefits associated with the idea of using IP phone systems. While you may still find analog phones have their place in office settings, you can certainly get more out of these VoIP phone systems.